Recently we received thorough feedback from a client on how the work time recording software has changed their daily work and its organisation. We share the experience and hope that it assists you in making decisions.
Ilari Hirvensalo, Eko Expert KH OY:
Our main activity is the insulation of buildings and work with vacuum excavators. On average, there are 25 people working every day, starting their work from the base in Järvenpää close to Helsinki or from Kyrös close to Turku. Usually the workers return to the base at the end of the workday. Sometimes, in the case of more distant business trips hotel accommodation is needed.
Ideas from practicians in the field
Initially we used the software of the Finnish developer Movenium, the weaknesses of which were often apparent in small details. For example colleagues could not see if other workers were still at work or not. At the end of the day there was always the question: who is the last one leaving and who should lock the gates?
Using a special login device Hours shows all workers at the base, which workers have finished the day and which have not. Management has access to the same device or a special Internet based application that shows the same and even more information. The management view shows who is doing what work at the precise moment.
In summary, Hours can be characterised as a system that approaches from the practical needs of everyday work, the initial ideas of which do not come from software developers but people active in the service field who needed such software for simplifying their work.
Getting used to Hours took no time
The login devices associated with the Hours application used at the bases are somewhat more powerful than those of many competitors. Thanks to the screen which continuously shows information on the different statuses of workers concerning work time, the new system received a positive reception as the whole process is simpler and easier to understand. Previously token rings were pressed blindly in the hope that information was correctly forwarded.
Two cost factors that can be attributed to the recording of work hours and are monetarily directly measurable have been reduced in our case. Firstly, the monthly fee per logged in user of Hours is €2.99. The previous software costs were manifold more expensive and there were different additional administrative costs. Secondly, Hours has reduced the cost factor of the payroll accountant. The previous software continuously required that the accountant needed a calculator as the programme was incapable of adding the work hours of different work types. Hours very easily facilitates using different logical filters for making different calculations.
In summary, the main advantages of Hours are its simplicity and very reasonable cost.